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PDF to Data Extractor - Extract Structured Data

Extract structured data from PDF documents using custom rules and patterns. Define rules to pull out emails, phones, invoices, names, dates, and export to Excel, CSV, SQL, or PDF.

Rule-Based Extraction Structured Output Free & Secure

Key Features

Custom Extraction Rules

Define rules with start/end text markers to extract specific data fields. Name each rule and apply filters like trim spaces, remove numbers, or convert case.

Built-in Pattern Detection

Auto-detect emails, phone numbers, URLs, addresses, dates, IP addresses, currency amounts, names, credit cards, and 18+ data types instantly.

Structured Table Output

View extracted data in a clean table format with columns for each rule. Deduplication ensures clean, organized results ready for export.

Multiple Export Formats

Export extracted data to Excel (.xlsx), CSV, SQL (INSERT statements), or PDF with auto-tables. Perfect for databases, spreadsheets, and reporting.

Save & Load Rules

Save your extraction rules as JSON files and load them later. Create rule templates for recurring document types and share with your team.

Multi-PDF Processing

Process up to 5 PDFs simultaneously with OCR. Extract data across all documents at once and get combined results in a single table.

How to Extract Data from PDFs

1
Upload PDFs

Upload up to 5 PDF files by dragging & dropping or browsing. Select the document language for accurate OCR text extraction.

2
Extract Text (OCR)

Click "Extract All" to run OCR on all pages. Text is extracted with layout preservation and cached for instant re-processing.

3
Define Rules

Create rules with start/end text markers. Add filters like trim spaces, remove numbers, or convert to lowercase/uppercase.

4
Export Data

Click "Get Structured Data" to extract. Export results to Excel, CSV, SQL, or PDF. Save rules for future use.

Why Choose Our PDF Data Extractor?

  • No Registration Required - Start extracting data immediately
  • 18+ Built-in Patterns - Emails, phones, dates, currencies, and more
  • Custom Rules - Define your own extraction rules with filters
  • 4 Export Formats - Excel, CSV, SQL, and PDF exports
  • Save/Load Rules - Create reusable rule templates as JSON files
  • Deduplication - Automatic removal of duplicate entries
  • 100% Browser-Based - All processing happens locally, no uploads
  • Multi-File Support - Extract data across multiple PDFs at once

Frequently Asked Questions

First, OCR extracts text from all PDF pages. Then you define rules with start/end text markers (e.g., extract everything between "Invoice #" and "Date"). You can also use built-in patterns for emails, phones, dates, etc. Results appear in a structured table ready for export.

Click "Get Structured Data" after OCR extraction. Add a rule with a name, start text, and optional end text. For example: Name="Invoice Number", Start="Invoice #", End="Date". You can apply filters like trim spaces, remove numbers/alphabets/symbols, or convert to lowercase/uppercase. Rules are saved locally in your browser.

Yes! All OCR and data extraction happens locally in your browser. Your files are never uploaded to any server. The extracted text is cached locally in IndexedDB for performance. Google Drive sync is optional and requires your explicit permission.

The tool includes 18+ pre-built detection patterns: Emails, Phone Numbers, URLs, Addresses, Dates, IP Addresses, Currency Amounts, Person Names, Credit Cards, Tax Numbers, Postal/ZIP Codes, Time Patterns, Percentages, Hashtags, Mentions (@), Color Hex Codes, VIN Numbers, and Passport Numbers. Click "Download Custom Data" to use these.

Export to Excel (.xlsx) for spreadsheets, CSV for data import, SQL with CREATE TABLE and INSERT statements for databases, and PDF with formatted auto-tables for reporting. Each export includes all extracted data organized by your rule names as column headers.

Yes! Rules are automatically saved in your browser's localStorage. You can also export rules as JSON files and load them later. This is perfect for creating templates for recurring document types like invoices, receipts, or forms that have consistent structures.

Yes! Upload up to 5 PDFs and run OCR on all of them. The data extractor searches across all extracted text and combines results into a single table. This is ideal for processing batches of invoices, forms, or reports with the same format.

Yes! Our PDF Data Extractor is fully responsive and works on all devices - desktop, tablet, and mobile. The interface adapts to your screen size. OCR processing is CPU-intensive, so desktop is recommended for large files.

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